{"id":1243,"date":"2020-02-20T13:15:10","date_gmt":"2020-02-20T02:15:10","guid":{"rendered":"https:\/\/www.apexei.com.au\/blog\/?p=1243"},"modified":"2026-01-26T20:59:38","modified_gmt":"2026-01-26T09:59:38","slug":"ongoing-office-maintenance","status":"publish","type":"post","link":"https:\/\/www.apexei.com.au\/blog\/ongoing-office-maintenance\/","title":{"rendered":"Office Fit Out Checklist &#8211; Step 20 Ongoing office maintenance"},"content":{"rendered":"<p>Having settled into your newly refurbished office space, you\u2019ll want to ensure all your systems stay in good working order and that the space is kept safe and clean for clients and employees. This means putting a maintenance schedule in place to cover everything from air conditioning units and fire safety equipment to carpet cleaning.<\/p>\n<h4><strong>Areas of responsibility<\/strong><\/h4>\n<p>Once you\u2019ve moved in and unpacked, speak to your <a href=\"https:\/\/www.apexei.com.au\/blog\/fit-out-contract-awarding\/\">office fit out company<\/a> about setting up maintenance agreements with suppliers and service people. Typically, if you\u2019re leasing space in a commercial building, your areas of responsibility will include at least:<\/p>\n<ul>\n<li>air conditioning<\/li>\n<li>lighting<\/li>\n<li>fire safety systems<\/li>\n<li>water filtration<\/li>\n<li>pump out units<\/li>\n<li>office cleaning.<\/li>\n<\/ul>\n<p>You can ask the building manager or owner for a complete list. And if you\u2019re leasing the whole space, or you own the building you may also need to think about elevators, bathrooms, windows and security systems, etc.<\/p>\n<h4><strong>How often is often enough?<\/strong><\/h4>\n<p>When and how often to maintain something largely depends on how often it\u2019s used. For example, if you\u2019re running your air con from 7 am to 6 pm, Monday to Friday, units may need maintaining every three months, particularly in polluted areas. If, on the other hand, you can open windows in your office and you\u2019re only running the air con during the hottest weeks of the year, an annual service may be sufficient.<\/p>\n<p>Likewise, when it comes to, say, your water filtration unit, you\u2019ll need to consider how many people are using it. If you\u2019re an office of three people, it\u2019s probably only filtering a couple of litres per day. If, however, you have 30 employees it could be churning through 30 to 40 litres a day and will need maintaining on a more regular basis.<\/p>\n<h4><strong>Protecting warranties<\/strong><\/h4>\n<p>While staying up to date with all of your scheduled maintenance will help to keep everything in top condition, this also serves to safeguard your warranties in case anything major goes wrong.<\/p>\n<p>For instance, you may have a five-year warranty on a particular piece of equipment, but if you\u2019re not maintaining it and it becomes defective, your warranty may be null and void. If it\u2019s the toaster in the office kitchen it\u2019s not such a problem, but you could be talking about a $40,000 air conditioning unit. Without a valid warranty, you\u2019ll need to pay for repairs or replacement out of your own pocket.<\/p>\n<h4><strong>Fire safety inspections<\/strong><\/h4>\n<p>Another maintenance area you definitely cannot afford to ignore is fire safety. Each year, building owners must provide their local council with an Annual Fire Safety Statement (AFSS). This certifies that a competent fire safety practitioner has inspected the premises and found that necessary fire safety measures comply. Depending on your building, measures could include hose reels and fire extinguishers, detection and suppression systems and smoke alarms.<\/p>\n<p>The building owner or manager should organise all this (you just pay for anything that needs rectifying). That\u2019s not always the case, however, so it pays to keep track of when your AFSS is due. Failure to provide it can incur substantial penalties and could lead to legal proceedings.<\/p>\n<p>A comprehensive maintenance schedule will ensure everything gets taken care of at the appropriate time. This not only helps to avoid unnecessary fines and costly emergency repairs, but it gives you peace of mind, too.<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Having settled into your newly refurbished office space, you\u2019ll want to ensure all your systems stay in good working order and that the space is kept safe and clean for clients and employees. This means putting a maintenance schedule in place to cover everything from air conditioning units and fire safety equipment to carpet cleaning.<\/p>\n","protected":false},"author":6,"featured_media":1314,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"class_list":["post-1243","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry"],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v26.7 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>Office Fit Out Checklist - Step 20 Ongoing office maintenance<\/title>\n<meta name=\"description\" content=\"After moving into your new office space, a comprehensive maintenance schedule will help you keep everything in top working condition and under warranty.\" \/>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/www.apexei.com.au\/blog\/ongoing-office-maintenance\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"Office Fit Out Checklist - Step 20 Ongoing office maintenance\" \/>\n<meta property=\"og:description\" content=\"After moving into your new office space, a comprehensive maintenance schedule will help you keep everything in top working condition and under warranty.\" \/>\n<meta property=\"og:url\" content=\"https:\/\/www.apexei.com.au\/blog\/ongoing-office-maintenance\/\" \/>\n<meta property=\"og:site_name\" content=\"Apex Executive Interiors\" \/>\n<meta property=\"article:publisher\" content=\"https:\/\/www.facebook.com\/apexei\/\" \/>\n<meta property=\"article:published_time\" content=\"2020-02-20T02:15:10+00:00\" \/>\n<meta property=\"article:modified_time\" content=\"2026-01-26T09:59:38+00:00\" \/>\n<meta property=\"og:image\" content=\"https:\/\/www.apexei.com.au\/blog\/wp-content\/uploads\/2020\/02\/Office-fit-out-ongoing-maintenance-1.jpg\" \/>\n\t<meta property=\"og:image:width\" content=\"750\" \/>\n\t<meta property=\"og:image:height\" content=\"500\" \/>\n\t<meta property=\"og:image:type\" content=\"image\/jpeg\" \/>\n<meta name=\"author\" content=\"Stephen Parkins\" \/>\n<meta name=\"twitter:card\" content=\"summary_large_image\" \/>\n<meta name=\"twitter:creator\" content=\"@Apexei\" \/>\n<meta name=\"twitter:site\" content=\"@Apexei\" \/>\n<meta name=\"twitter:label1\" content=\"Written by\" \/>\n\t<meta name=\"twitter:data1\" content=\"Stephen Parkins\" \/>\n\t<meta name=\"twitter:label2\" content=\"Est. reading time\" \/>\n\t<meta name=\"twitter:data2\" content=\"3 minutes\" \/>\n<script type=\"application\/ld+json\" class=\"yoast-schema-graph\">{\"@context\":\"https:\/\/schema.org\",\"@graph\":[{\"@type\":\"Article\",\"@id\":\"https:\/\/www.apexei.com.au\/blog\/ongoing-office-maintenance\/#article\",\"isPartOf\":{\"@id\":\"https:\/\/www.apexei.com.au\/blog\/ongoing-office-maintenance\/\"},\"author\":{\"name\":\"Stephen Parkins\",\"@id\":\"https:\/\/www.apexei.com.au\/blog\/#\/schema\/person\/c3dde3061cc2aedcf8e69cfcecfe5a1d\"},\"headline\":\"Office Fit Out Checklist &#8211; 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